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PRIVACY POLICY

OZ Property Management Ltd

LAST UPDATED: 26 December 2020

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This privacy policy explains how OZ PROPERTY MANAGEMENT LTD uses the personal data that we collect from you when you use our website. We ask that you read this Privacy Policy carefully as it contains important information about how we will use your personal data. For the purposes of the General Data Protection Regulation 2016/679 (‘GDPR’), OZ Property Management Ltd (‘we’ or ‘us’) is the data controller (i.e. the company who is responsible for and controls the processing of your personal data).

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Topics:

  1. What data do we collect?

  2. How do we collect your data?

  3. How will we use your data?

  4. How do we store your data?

  5. Marketing

  6. Disclosure of your personal data

  7. What are your data protection rights?

  8. Information about other individuals

  9. What are cookies?

  10. How do we use cookies?

  11. What types of cookies do we use?

  12. How to manage your cookies

  13. Privacy policies of other websites

  14. Changes to our privacy policy

  15. How to contact us

  16. How to contact the appropriate authorities

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1.What data do we collect?

OZ PROPERTY MANAGEMENT LTD collects the following data:

  • Personal identification information (Name, email address, phone number, etc.)

  • Company identification information (Company name, website address, phone number, etc.)

  • Company product, solution and service information (technical details and pricing, etc.)

OZ PROPERTY MANAGEMENT LTD does not ask for any of your sensitive personal data. These are your racial or ethnic origin, political opinions, religious beliefs or other beliefs of a similar nature, whether you are a member of a trade union, physical or mental health condition, sexual life, the commission or alleged commission by you of any offence and any proceedings for any offence committed or alleged to have been committed by you, the disposal of such proceedings or the sentence of any court in such proceedings.

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2.How do we collect your data?

You directly provide OZ PROPERTY MANAGEMENT LTD with most of the data we collect. We collect data and process data when you:

  • Register online or place an order for any of our products or services,

  • Voluntarily complete a customer survey or provide feedback on any of our message boards or via email,

  • Register for our newsletter,

  • Use or view our website via your browser’s cookies.

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OZ PROPERTY MANAGEMENT LTD may also receive your data indirectly from the following sources:

  • Third party data suppliers,

  • Trading bodies (Chamber of Commerces, etc.),

  • Open public sources.

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3.How will we use your data?

OZ PROPERTY MANAGEMENT LTD collects your data so that we can:

  • To help us identify you and any accounts you hold with us,

  • Process your order and manage your account,

  • Email you with special offers on other products and services we think you might like,

  • Offer your products, solutions and services to others and vice versa,

  • Administration,

  • Research, statistical analysis and behavioural analysis,

  • Customer profiling and analysing your purchasing preferences,

  • Marketing—see Marketing section below,

  • Fraud prevention and detection,

  • Billing and order fulfilment,

  • Customising this website and its content to your particular preferences,

  • To notify you of any changes to this website or to our services which may affect you,

  • Security vetting,

  • Improving our services, and

  • Find you appropriate buyers and sellers for your products, solutions and services.

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When OZ PROPERTY MANAGEMENT LTD processes your order, it may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.

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4.How do we store your data?

OZ PROPERTY MANAGEMENT LTD securely stores your data at Wix.com data centers for 5 years after you deleted your account. We will use technical and organisational measures to safeguard your personal data. Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure. For this reason, we cannot guarantee the security or integrity of any personal data which are transferred from you or to you via the internet.

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OZ PROPERTY MANAGEMENT LTD will keep all your data as long as you are registered to our website. Once this time period has expired, we will delete your data by removing all the information that we have about you from our database permanently. If you request from us to delete your data, we will delete your data immediately.

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Our employees, global representatives, agents and business partners will have access to your personal data. We are able to provide you with the details of our global representatives, agents and business partners upon your written request. You can find our contact details at the end of this document.

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5.Marketing

OZ PROPERTY MANAGEMENT LTD would like to send you information about products and services of ours that we think you might like. We may share your personal data with organisations who are our business partners, and they or we may contact you (unless you have asked them or us not to do so) by mail, telephone and email about our services, promotions and special offers which may be of interest to you.

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If you have agreed to receive marketing, you may always opt-out at a later date. You have the right at any time to stop OZ PROPERTY MANAGEMENT LTD from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please click here.

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6. Disclosure of your personal data

We may disclose your personal data to:

•    other companies within our group;

•    our agents and service providers (e.g. global representatives, providers of web hosting or maintenance services);

•    law enforcement agencies in connection with any investigation to help prevent unlawful activity; and

•    our business partners in accordance with the Marketing section above.

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7.What are your data protection rights? OZ PROPERTY MANAGEMENT LTD would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access: You have the right, subject to the payment of a small fee (currently £10) to request access to personal data which we may process about you. If you wish to exercise this right, you should:

•    put your request in writing;

•    include proof of your identity and address (e.g. a copy of your driving licence or passport, and a recent utility or credit card bill);

•    Transfer the amount of £10 to our bank account that we will provide you in writing; and

•   specify the personal data you want access to, including any account or reference numbers where applicable.

The right to rectification: You have the right to require us to correct any inaccuracies in your data free of charge. If you wish to exercise this right, you should:

•    put your request in writing;

•    provide us with enough information to identify you (e.g. account number, username, registration details); and

•    specify the information that is incorrect and what it should be replaced with.

The right to erasure: You have the right to ask us to delete your personal data permanently. If you wish to exercise this right, you should:

•   put your request in writing (an email sent to info@ozpropertymanagement.co.uk with a header that says ‘Delete my Personal Data’ is acceptable).

The right to object to processing: You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right, you should:

•   put your request in writing (an email sent to info@ozpropertymanagement.co.uk with a header that says ‘Unsubscribe’ is acceptable);

•   provide us with enough information to identify you (e.g. account number, username, registration details); and

•   if your objection is not to direct marketing in general but to direct marketing by a particular channel (e.g. email or telephone), please specify the channel you are objecting to.

The right to data portability: You have the right to request that OZ PROPERTY MANAGEMENT LTD transfer the data that we have collected to another organisation, or directly to you. Please send an email to info@ozpropertymanagement.co.uk and request your wish so that we can provide you with the required information.

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If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via one of the following ways;

Email us: info@ozpropertymanagement.co.uk

Write to us: 67 Canterbury Innovation Centre, University Road, Canterbury, England, CT2 7FG

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8. Information about other individuals

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:

•    give consent on his/her behalf to the processing of his or her personal data;

•    receive on his/her behalf any data protection notices;

•    give consent to the transfer of his/her personal data abroad; and

•    give consent to the processing of his or her sensitive personal data.

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9. Transfer of personal data out of EEA

When you signed up for our newsletter, membership of this website, submit a form or when you share your personal data while you are in contact with us, you agree that we may transfer your personal data to countries outside the European Economic Area. Rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data.

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10.What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit https://www.allaboutcookies.org/.

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11.How do we use cookies?

OZ PROPERTY MANAGEMENT LTD uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in; and

  • Understanding how you use our website.

We may monitor your use of this website through the use of cookies and similar tracking devices. For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of a user’s internet service provider. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually. Please read our Cookies Policy to find more information. We may also monitor and record communications with you (such as telephone conversations and emails) for the purpose of quality assurance, training, fraud prevention and compliance.

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12.What types of cookies do we use?

There are several different types of cookies. However, our website uses:

  • Functionality: OZ PROPERTY MANAGEMENT LTD uses these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and the location you are at. A mix of first-party and third-party cookies are used.

  • Advertising: OZ PROPERTY MANAGEMENT LTD uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. OZ PROPERTY MANAGEMENT LTD sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website; you may be shown advertising based on your browsing patterns on our website.

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13. How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

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14. Privacy policies of other websites

Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

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15. Changes to our privacy policy

OZ PROPERTY MANAGEMENT LTD keeps its privacy policy under regular review and places any updates on this web page.

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16.How to contact us

If you have any questions about OZ PROPERTY MANAGEMENT LTD's privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

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Email us: info@ozpropertymanagement.co.uk

Or write to us: 67 Canterbury Innovation Centre, University Road, Canterbury, England, CT2 7FG

OZ PROPERTY MANAGEMENT LTD is a private limited company registered to the Companies House.

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17. How to contact the appropriate authority

Should you wish to report a complaint or if you feel that OZ PROPERTY MANAGEMENT LTD has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office at their following official website https://ico.org.uk/.

Privacy Policy: Text
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